Natural and man-made disasters seem to be occurring with greater frequency around the world. They’re in the news just about every day. EHSConsult Emergency Procedures Flip Charts are designed to help students, workers, and residents feel, and be, safe in an emergency situation.
Only a legibly printed, concisely written flip chart posted at strategic locations throughout your site or facility will provide a reliable resource for quickly finding the topic of the emergency, and revealing the appropriate procedures necessary for your own safety as well as that of people under your supervision.
Emergency procedures flip charts may even save you money in insurance premiums. Consult with your insurer for potential discounts if you place flip charts at your facility.
Flip charts are produced in two configurations: standard and vinyl-sleeved. Standard flip charts can be customized to accommodate between 6 and 16 pages; vinyl-sleeved flip charts are made to accommodate either 6, 12 or 16 pages.
The Standard flip chart contains a sequence of tiered pages that are printed on one or both sides of a heavy, white paper (100# cover). A firm, protective acetate sheet is placed on the front of the flip chart. An optional vinyl sleeve (pouch) can be inserted in the back of the flip chart to hold maps or other documents. Since the flip chart pages are bound directly to the spiral wire coil binding, you cannot swap out pages in the standard flip chart. The bottom, visible portion of each page (except for page 1, which is the logo/company name page) shows the topic for the content of that page, and also serves as the tab for flipping up the page. Similar to a calendar, a small hole can be drilled through the the top center of the flip chart pages for hanging. Optionally, a hanging wire (see Standard Flip Chart image, above) threaded through the wire binding coil can be inserted for a fee of $1 per flip chart. You can also order specialized clips, such as a pear clip (i.e., from Amazon.com). An inexpensive but effective solution, the pear clip’s larger loop can be unfastened and the open end can be threaded through 2 or 3 coils of the flip chart binding coil. The clip is then refastened, and the small loop of the clip can be hung over a nail or screw in a wall or door.
The Vinyl-sleeved flip chart (see image, above) is similar to the standard flip chart, except that the printed pages are inserted into pliable vinyl sleeves (pouches), which are bound directly to the wire coil. The pages can then be easily removed or replaced. You can order printed replacement pages from EHSConsult. The flip chart backing, a thick poly plastic board, has a hole drilled near the top for hanging the chart.
If you know how many flip charts you need, we can provide you with estimates for both types of flip charts.
We highly recommend that you use our templates (below). They are specifically designed to limit your content in relationship to the physical size of each page of the flip chart. The flip chart pages vary in length. If you supply your own document, then 1) we cannot guarantee that your content topics can be placed in the order that you intended, if they cannot be aligned to the specific page formats, and 2) if your content is excessive, then we cannot guarantee that some topics will be able to fit on a single spread (two facing pages: top and bottom), and the content may have to be shortened.
Topics containing the least amount of content go on the shorter pages near the front of the flip chart, and topics containing the most amount of content go on the longer pages near the back of the flip chart. All of the pages are 8.5″ wide, but the lengths can vary from 2.88″ to 11″, depending on the number of pages in your flip chart. The last page of the flip chart is always 8.5″ x 11″ (letter-sized), and each preceding page is approximately .5″ shorter than the page behind it.
Place only simply formatted text (i.e., bullets, headings, and simple tables) into the text boxes. Placing objects into Microsoft Word’s text boxes can upset the pagination throughout the entire document. Instead, enter your graphics (i.e., photos, graphic, outlined text sidebars, charts, etc.) into a separate file or in an email, with clear instructions as to their locations in your flip chart document. Where present, replace the “Heading” text in the footers (every odd page starting with the second page of the flip chart, or page 2A) with your topic headings (except for page 1, which is the logo/company name page).
Note: For flip charts containing less than 12 pages, download the 12-page flip chart template, then begin entering your content later in the page sequence (i.e., for a 10-page flip chart, leave pages 1 and 2 blank, then start your content on page 3).
Email the completed document to email@example.com.
Important! Please read the following terms before ordering your flip charts:
A retainer fee of at least half of the initial quote will be required at the onset of your project. The fee will be used to 1) order flip charts supplies, 2) order the printing of your flip chart pages, and 3) to initiate the design and layout of your content. Please finalize the type and number of flip charts you will be ordering before submitting your deposit. We may require additional portions of the fee during production, and after the flip chart project is completed, prior to delivery. Once your deposit is paid, then our graphic designer will begin transferring material from your flip chart template to Adobe InDesign.
Once your content is transferred to, and formatted in Adobe InDesign, EHSConsult will then send timely PDF drafts for your review. At this point you will NOT be able to revise your Word file, and will be required to indicate your revisions within the PDF file using the Adobe Acrobat comment tools; alternatively, you can send instructions in an email that clearly explain your changes. Unless your changes are clearly identifiable (i.e., in red text), then re-sending a revised Word document may result in additional formatting time that will be added to our layout fees.
Please finalize your content with all responsible parties at your facility before submitting it to us. You will have opportunities to revise the content later, but if there are to be a significant amount of revisions, then EHSConsult may have to charge for extra time beyond the original quote.
If it is important to receive your flip charts on schedule, please make an effort to respond to our inquiries, and review the drafts as soon as it is convenient to do so. Since EHSConsult is based in California (PST); any delays in communication in other time zones may result in significant time lost in production.
The more flip charts you order the lower the cost for printing them, however we will be happy to produce any number of flip charts you require. Please note: only the standard style flip charts can be produced for orders under 20 flip charts
You will start by entering your content in one of our Microsoft Word templates. Once your completed template is evaluated and assessed as to time and effort required to reassemble and reformat the content into Adobe InDesign, we may find that your project will require additional time and resources to complete. The following, though not a complete list, are some factors requiring an adjustment to your initial quote:
- The graphics (images or scanned forms/charts) may be too low in resolution for print.*
- Some tables or forms may require extra formatting.
- If your content is fairly extensive on certain topics that won’t even fit in the longer pages, then these pages may need to be printed on both sides to fit the content and improve legibility.
- Content may have extensive grammatical errors or inconsistencies that could be corrected.*
- Deadlines may be changed, resulting in higher delivery fees.
*As a complimentary service, EHSConsult’s editors will spell-check, review, and make simple grammatical corrections to your document, if necessary. If, in our estimation, your content requires extensive editing, then for an additional fee our staff can make revisions to your content guaranteed to improve its readability and help clarify its intent. To begin, EHSConsult can submit to you a single edited page as a PDF file, for your evaluation, before you decide to commit to this service on your entire document. You will be able to approve or refuse any additional fees to your content at this point. If you do refuse additional services then we will process your document with the content as you have provided it to us.
If you choose the vinyl-sleeved flip chart, please allow up to seven weeks for delivery; if you choose the standard flip chart, allow up to three weeks for delivery.
When viewing the following interactive files, first zoom out until the flip chart image fills your screen. Then click on a tab to open its page. Use the PDF bookmarks to move backwards in the flip chart.
Below are sample pages from our standard style flip charts.
(View the EHSConsult brochure in flip chart format.)
Need Help? FEMA’s “An In-depth Guide to Citizen Preparedness”
The following downloadable PDF files are from the Federal Emergency Management Association (FEMA) website, and they cover just about every emergency scenario you could think of. So if you need help composing your own content, there is a wealth of emergency procedures contained within each file that will aid you in preparing your own procedures. Even though FEMA claims that this information is “too brief to cover every factor, situation, or difference in buildings, infrastructure, or other environmental features that might be of interest,” please keep in mind that the content you prepare for your emergency procedures flip chart will be even more abbreviated. The flip chart is a quick reference guide, and is not designed to contain all of the information within the following documents.
Natural Hazards (cont’d)
Recovering from Disaster
Once you starting inputting your content into one of our Microsoft Word templates, you’ll find that the default text size is large enough to be easily read, which also serves to limit the amount of content you can enter into the textboxes. If you have more content than can fit into the textboxes, then you can try adjusting the font size, but we don’t recommend using a size less than 10 pt. In some cases, though, it may be necessary to create smaller text, such as for a list of phone numbers, for notes, tips, or other custom items, but generally you should try to use the default text size for most of the content.
If you have content you want to place in a table, you can build your own table or just input your content into the template’s textbox and include a note as to how you wish the content to be formatted. So you don’t need to spend a lot of time trying to format your document in the template; EHSConsult’s graphic designer can do all that work for you. You’ll have the opportunity to direct the final look of your document, as you will receive timely draft PDF files for your review.
First, a definition of terms: a page is the physical page of the flip chart, and each page is successively longer than the preceding page. The length of the last page will always be 11 inches, and each previous page is sequentially shorter by 1/2 inch, which–except for the first page, which is the logo/title page–is the space at the bottom of the pages reserved for the subject heading footer. The subject heading footer is usually reversed type over a colored horizontal bar, which is also the “tab” you use to flip the pages up, similar to a calendar. When the flip chart is closed then only the front or A sides of the flip chart are visible. But when you open the flip chart you will be able to view two sides: the A side on the bottom and the B side on top. When both sides are thus visible then the resulting layout is called a spread. The content for a single topic can use both sides of a spread, if necessary.
Fill the A side (see Figure 1, below) with your content. Continue adding content to the A side of the page until you reach the bottom of the text box (see Figure 2). If you need more space for your content, consider moving it to the A side of a taller spread, toward the back of the flip chart. If you still can’t find enough room for your content, then you can start it up on the B side of a spread (see Figure 3). Unless the content is kept brief, then you may need to use the B side of one or more pages, which would incur an additional fee for 2-sided printing for those pages.
If you are comfortable formatting your text in Word, then it’s best to use a minimum of styles: headings, subheadings, body text, level-1 bullets, and level-2 bullets. Be as consistent as possible in the use of these styles throughout your content. Following these guidelines will result in the lowest fees for the layout of your content in InDesign. EHS’s graphic designer has 30+ years worth of experience in formatting many types of documents in a variety of software programs, so rest assured that your flip chart content will be groomed and formatted quickly and to your complete satisfaction.
Your flip chart will contain 11 topics in the 12-page flip chart, and 15 topics in the 16-page flip chart; the first page is reserved for your logo and the title of the flip chart. Topics containing the least content are placed near the front of the flip chart, on the shortest pages, and topics containing the most content are placed near the back, on the longest pages. The topic “headings” appear as footers at the bottom of the pages in large, bold text, making it easy to quickly find the emergency topic you’re looking for.
If you want to include graphics into your flip chart, then you may email images along with clear instructions for their placement into the flip chart. Print-ready JPEG, PNG, TIFF, or PDF files are acceptable; please make sure that your images appear clear and sharp. Measure the space (width and height) that your image will occupy on the printed page. Please provide us with a clear, sharp image that is at least three times that size in both dimensions. When we reduce the image to fit the space, the image will print clearly. You can also insert these items directly into the template, but Microsoft Word can be tricky when used like a layout program, so unless you feel confident that you can do it fairly easily, there’s no need to spend a lot of your time trying to make the template look like a finished document.
Need some quality illustrations or graphics for your flip chart? EHSConsult has partnered with DFI Graphics to offer custom illustrations, including vector (line) art and full color renderings. DFI provides the following services: conceptual or technical illustration in Photoshop or Illustrator (specializing in medical illustration), general design for print and web in InDesign, video production in Final Cut Express, Flash banners, corporate branding, presentations in PowerPoint, trade show banners and posters, and logo design. Flip chart illustration varies, depending on the complexity of the project. Please inquire at firstname.lastname@example.org. Samples of DFI’s illustrations.
The flip charts are awesome. Everyone from the CEO down is well pleased. Thanks for a quality product.
Joseph Harkins, Operations Assistant, Ezra Choilim Health Center
A great example of how John at EHSConsult is in pace with my new boss’s expectations. With our new emergency flip charts from EHSConsult I feel confident that our workforce here at CTG understands what to do in an emergency situation.
Brett Hittner, Director of Facilities and EHS, Channel Technologies Group
We were able to review several different flip charts and developed one that was just what we needed for the school. The process was easy and quick and resulted in a very professional flip chart.
Greg Rogers, Wink-Loving Independent School District, Wink, Texas
The flip charts are important and have been well received by the Dunn community. We have posted in all of our classrooms – important information all in one place – in an emergency things may be a bit chaotic – this information will reduce anxiety and confusion and help all manage in a safe and effective manner.
Tom Holmes, Director of Alumni Affairs at Dunn School, Los Olivos, CA.
The emergency flip charts are a wonderful resource for our teachers and staff. The logistical information and emergency procedures can be found easily and we feel that we are better prepared in the case of an emergency.
Megan Gregor, Asst-Principal Foothill High School, Bakersfield, CA.